Japan

Innovare Japan is based in Tokyo, Japan and is a wholly owned member of the Innovare Group.

Despite being traditional in their labour practices, Japan offers a lot of opportunities for global mobilizers. However, most organisations venturing into Japan face roadblocks that often make the processes we take for granted elsewhere a challenge here. Basic necessities like employment of a foreigner, administering of payroll, paying taxes are not that straightforward.

The Innovare Group provides a full contract management model in Japan specific to your requirements operating in multiple industries. We usually refer to this model as the Employee of Record (EOR) model. Some of the characteristics are elaborated below.

We are able to assist whether you or your consultant is an expatriate or local in Japan.

We have a team of payroll, immigration and compliance specialists ready to provide professional advice in terms of contracting and dispatching.

How Innovare Japan can assist:

• Immigration Services

• Payroll Administration

• Tax & Social Security Management

• Other Employer Costs & Insurance

• Statutory Benefits

• Dispatch Service

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Immigration Services

Immigration laws in most countries in Asia Pac often hold a local entity responsible for the entry, wellbeing, good behaviour and eventual exit of the individual. This also ensures that local immigration and employment laws are adhered to. This host company will be the technical employer of the individual.

We assist with the sponsorship of the work visa, subject to very strict minimum requirements. Please speak to your Innovare sales contact person who will determine the appropriate visa for you or your consultant.

Statutory Benefits

At the point of initial discussions, your Innovare sales contact will provide you with a list of statutory benefits which the agency or the end client must provide in compliance to the Japan labour regulations.

Dispatch Service

Depending on the required period, we can search personnel from Japan and other countries who have the ability and skills required, and can also provide "dispatch" services”.

Since EOR is applied to all of these, you can get the necessary personnel without complicated procedures.

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Should you need assistance in Asia Pacific, we would be pleased to hear from you.
Contact us for a discussion and a quick quote.

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Japan Travel & Quarantine Requirements

There are several latest updates related to the requirements for travel and quarantine for business purposes to Japan.

1. Application by ERFS

Entry restrictions for business residents, technical trainees and international students will be greatly relaxed from March 1, and work visas will resume. However, a new process has been added to this, and Innovare Japan will apply for entry to the Immigration Bureau through ERFS.

• A) New entry for short-term stays (march or less) for business purposes

• B) New entry for long-term stays
  

  • If you want to work, you need to get a COE as usual.

  • Visa issuance process is required at the local embassy as before
    

  • You must complete the necessary quarantine before and after arrival in Japan.
    

Reference:

mhlw.go.jp/stf/newpage_24101.html

mofa.go.jp/ca/fna/page4e_001053.html

2. Quarantine Regulations

Quarantine period for travelers who are fully vaccinated approved by the Japanese government and possess appropriate vaccine certificates will be shortened or exempted from waiting for quarantine. This applies to new and re-entry visitors, returning Japanese nationals and permanent residents.

• A) Returnees / immigrants from designated countries* who DO NOT have a vaccination certificate
  

  If the result of the PCR test received at the accommodation secured by the quarantine station on the third day after entry is negative, the quarantine station shall not require home isolation once the traveler has left the said accommodation.
  

• B) Returnees / immigrants from designated countries* who hold a vaccination certificate that meets the requirements
  

  In principle, if you request a 7-day home isolation and report to the Ministry of Health, Labour and Welfare the negative results of the tests (PCR test or antigen quantitative test) voluntarily received after the third day after entering Japan, the traveler will not be required to observe home isolation after confirmation by the Ministry of Health, Labour and Welfare.
  

• C) Returnees / immigrants from countries OTHER THAN the designated countries* who DO NOT have a vaccination certificate (but must present a vaccination exemption certificate)
  

  In principle, if you request a 7-day home isolation and report to the Ministry of Health, Labour and Welfare the negative results of the tests (PCR test or antigen quantitative test) voluntarily received after the third day after entering Japan, the traveler will not be required to continue waiting at home after confirmation by the Ministry of Health, Labour and Welfare.
  

• D) Returnees / immigrants from countries OTHER THAN the designated countries* who have a vaccination certificate that meets the requirements
  

  There shall be no requirement to observe home isolation after entry into Japan.
  

*Designated Countries

United Arab Emirates, Albania, Israel, Italy, Iraq, Iran, India, Indonesia, Uzbekistan, United Kingdom, Egypt, Oman, Canada, South Korea, Cambodia, Saudi Arabia, Singapore, Switzerland, Sweden, Sri Lanka, Denmark, Germany, Turkey, Nepal, Norway, Pakistan, Bangladesh, Brazil, France, Peru, Myanmar, Mexico, Maldives, Mongolia, Jordan, Lebanon, Russia

Reference Link

Please note you can use public transportation when you opt to do home isolation.

3. Vaccination Requirements

In principle, vaccination certificates for COVID 19 infections that are recognized as valid shall fall under A or B.

• A) Certificates issued in Japan that fall under any of the following and are found to have been vaccinated two or three times issued by the Japanese government or medical institutions

• B) Certificates issued in foreign countries must meet all 1 to 3
  

  • 1) Name, date of birth, vaccine name or manufacturer, vaccination date, vaccination times number must be listed in Japanese or English
    ‍
    If the certificate of vaccination is written other than Japanese or English, it will be considered effective if a translation of the vaccination certificate (Japanese or English) is attached and the contents of the inoculation certificate can be determined.

  • 2) Have received two or three doses of the vaccine designated by the Japanese government.
    

  • 3) The certificate must be issued by the government or a public institution.
    

Updated as at 1 March 2022:

Disclaimer: Due to COVID-19, the process of work permits, timelines, travel restrictions, quarantine periods, medical examinations, insurance requirements, etc. are constantly changing. The processes, timelines and costs provided by Innovare are guidelines and are subject to change without notice if the process changes. While Innovare takes all reasonable steps to ensure its accuracy at the time of information provision, please note that we do not guarantee and are not responsible for any changes in schedules or costs due to factors related to the pandemic.

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